Camp Policies & Information

We can't wait for your child's summer camp adventure to begin! Once you have registered for camp online, you will receive a confirmation email within 24 hours. Please check your online account if you do not see the confirmation email from the system, as you may not have finished your registration. 

Included in the email will be a link to your online account, which will enable you to fill our the necessary forms to attend camp. Please click on the yellow pencil icon in your account to view the forms due for each camper in your family.

We ask that the following are submitted by May 1 regardless of your child's start date at camp.

• Final payment for all camp weeks
• Health history form
• Authorized grown-ups form
• Day travel form
• Immunization record from your child's physician

Please complete the day travel form even if traveling to and/or from camp via car. 

The immunization record should be uploaded as a PDF to your account. If your pediatrician would prefer to fax it, it should be send to the summer camp office's attention at (617) 522-8166. All campers are required to submit an up-to-date record signed by a licensed physician each year.

Sage Dining Services, our food service team, will provide campers with snacks and lunch each day. Meals will be served to campers individually by the dining staff.

Lunches will be served indoors. Most campers will have the opportunity to enjoy their lunch outdoors as weather permits.

Parents who have marked that their child follows a vegetarian diet will have access to the vegetarian option of the day in our serving line, typically found to the right of our main meal. There will also be an allergen– friendly option for all children who have food allergies. Food allergies can be noted on the health history form, which is available to fill out on your Camp InTouch account and is due on May 1.

Families who would prefer not to use dining service this year may send their child to camp with a lunch and snack as long as the food is nut-free. There will be no discount to the camp fee if you decide not to use this service, and we are unable to provide refrigeration for personal lunches or snacks. If you choose to send in a lunch, please reach out to your child's camp director via email to confirm that a lunch will be coming in so they know to look for it at lunchtime. Please note: this policy is for summer camp only and does not apply to Dexter Southfield during the school year.

If you have any questions about the food or snacks at camp, please email Mike Chen.

• Campers will be placed in groups of no more than 15 children of a similar age and will stay with that group throughout the day.
• Each group will have three to four counselors assigned to those groups, who will travel solely with those campers throughout the day.
• Though we accept group requests and do our best to accommodate them in the best way we can, group requests MUST come prior to the start of camp. Please fill out the new group request form on your file to let us know who you would like your child to be grouped with at camp.

We offer bus transportation to and from camp. Use of the bus service, powered by Local Motion, is a la carte and will cost $105/week.

Families may select this service at the time of registration and will be first come, first served. Bus routes for 2025 are not yet available, but routes will be similar to those from last summer (those selections can be found here). 

You may also choose to enroll in After Camp, our extended day option, through the camper application to be able to pick up as late as 5:30 p.m. Our regular day runs between 8:00 a.m. and 3:30 p.m.

Campers will go through a swim test on Monday to assess their swim level. If a camper successfully passes the swim test, they will be given a green swim bracelet to indicate that they are able to swim in the deep end. Campers who do not pass the swim test will stay on the shallow side of the pool and will be given a red swim bracelet so our lifeguards and their counselors will know that they should not swim into the deep end. Campers with a red swim bracelet will be able to retest throughout the week as their swim ability grows.

Our Junior Camp will have swim lessons available during the camp day. Learn more about the Junior Camp swim lessons here. Day Campers can select an optional swim lesson via a form in the week leading up to the camp session. All other campers will have the option to swim during a free swim period in the afternoon. 

Camp hours

• Dexter Southfield's camp day runs between 8:00 a.m. and 3:30 p.m.
  • Parents may choose to drop off as early as 7:45 a.m.
  • Families who need extra time at camp after our typical 3:30 p.m. pick-up time may enroll their child in After Camp for a fee of $40/day (pending availability).
• An example of each camp's daily schedule can be found by clicking on any of our programs on the camp's homepage.
• Every Monday, we have an orientation for all campers, new and old, to introduce them to each other and to their counselors and head staff to explain how things work and where to go while helping them get comfortable with camp and others in their group.

Cariina- the attendance app

• We use the Cariina app for attendance and bus tracking. Through this app, you will be able to let us know if your child will be absent, late, or picked-up early. If your child is signed up for bus transportation, you will be able to track your child's bus. The week before your child's camp week, you will receive an email with instructions for downloading Cariina as well as with your login information. 

Absences

• If your child will be absent on any day, please notify us via the Cariina app to report the absence. You may also call (617) 751-3625 or email summer@dextersouthfield.org and your child's camp director.
• If we do not hear from you about your child's absence, a camp representative will reach out to check in.

Late arrivals

• Any camper arriving after 8:15 a.m. should report to the Gui building to be signed in. 
• Arriving late is a large disruption to our day and oftentimes makes transitioning into activities difficult for your camper and their group. Though we understand that one-time appointments happen throughout the camp season, we ask that your family does everything they can to arrive on time. 
• A representative from your child's camp will walk your child to their next activity.

Early pick-ups

• Children who need to be picked up prior to the end of the day must be signed out from summer camp office in the Gui building.
• All pick-ups must occur prior to 2:30 p.m.
• Please notify us via the Cariina app to confirm your child's early pick-up time before 2:00 p.m. You may also call (617) 751-3625 or email summer@dextersouthfield.org and your child's camp director.

Every camper has multiple forms that must be filled out by May 1. All forms are available on your online account. The required forms are online-only OR, in the case of the immunization record and date of last physical from your doctor, can be uploaded as a PDF.

Our required forms include:

• Camper application
• Online health history
• Group requests
• Authorized grownups
• Participant Authorization and Release
• Immunization record (with date of last physical)
  • Immunization records (only complete with the date of your child's last physical from within the last 18 months) may be uploaded as a PDF to your account or emailed to campnurse@dextersouthfield.org. 

Having trouble understanding if something is still due? Please use this key:

• Gray "uploaded" or "uploaded from CIT" tag
  • It has been received and will be checked for accuracy.
  • Don't worry: we will be in touch if we need more information!
• Red "incomplete" tag
  • Don't panic! This tag shows that we either need more information or know you're working on this. 
  • You will hear from a camp representative to let you know why this form is incomplete before this tag is applied.
• Green "rcvd" tag
  • This is all set. Thank you for taking taking the time to complete this!

View the camp pages listed on our homepage to see the packing list for each of our camps. Each list can be found at the bottom of the page.

In addition to the items on those lists, we ask the following:

• Label all items that you send to camp!

• Since we are spending time both inside and outside, please wear sneakers or close-toed shoes, not flip flops or sandals without a heel strap! This will keep campers safe and able to participate in all activities. 

• Please apply sunscreen before your camper arrives to camp in the morning and send in a labeled supply in your child's backpack so we can reapply throughout the day and after swimming.

• Camp can be a messy place! We highly encourage you to send your child to camp in play clothes so they can confidently take part in all activities without worry that their nice clothes may come home messier than intended.
• We highly encourage you to send your child with a backpack or drawstring bag each day so we can help keep your camper organized as well as send home any artwork or other projects.
• For safety and to avoid temptation, campers should not bring valuables to camp. Cell phones and other electronics are not permitted during camp hours.

This summer, we will have a one-way route in and out of campus. Cars will enter through our main gate and traffic will be directed to the appropriate drop-off and pick-up areas on campus. Parents and visitors are required to stay in their vehicles and will not be allowed to visit campers during the day. All vehicles will then exit campus down St. Paul's Avenue to Newton Street.

Prior to summer, we will share a map of all of the drop-off and pick-up locations by camp. 

Pick-up Cards

• On the Friday before each camp week that your child is signed up for camp, you will be sent a pick-up card that should be printed, filled in with your child’s name, and placed on the dashboard of your vehicle.
• Each child will need a separate pick-up card, and anyone listed on your child's authorized grown-ups form should be forwarded the pass to display on their dashboard.

Drop-off

• Camp families may drop off their child at 7:45 a.m. at the earliest.
• Otherwise, please plan to arrive between 8:00 and 8:15 a.m. for drop-off, where counselors will greet campers and direct them to the proper location.

Pick-up

• Pick-up is at 3:30 p.m. each day. As campers will make their way to the designated pickup areas starting at 3:15 p.m., we ask that you plan to arrive on campus starting at that time.
• As part of the pick-up process, you will need a valid driver’s license. A representative from camp to meet you at your car and make sure that your child is signed out.
• For all of our campers' safety (as well as your own!) we ask that you wait to pull out of line until the area in front of you is clear of other cars. The traffic guards on campus will help guide you through any potential congestion on your way out of camp. 
• Please be sure to stay in your car and follow the pickup line around in your camper’s designated pickup area.
• If you need to add someone to your child's authorized grown-ups list, you may do so at any time through the forms & documents page on your Camp InTouch account. This form is at the very bottom of the page and can be added to at any point throughout the summer.

After Camp pick-up

• Campers who have been signed up for After Camp through Camp InTouch will be escorted to the Hewitt Dining Hall at 3:15 p.m.
• Campers can be picked up at any time prior to 5:30 p.m. each day. 

• A non-refundable $250 deposit for each week or session is due at the time of registration.
• Full payment is due on May 1 and is charged to the card on file on Camp InTouch.
• Partial refunds, less the $250 deposit, are available until June 1.
• Please note: if you register your child for multiple camp weeks and cancel any of the weeks, the $250/week deposit for canceled weeks cannot be transferred to the overall balance for the remaining weeks. 

Our staff is made up of a mix of people who love to work with kids. Camp directors and activity specialists have backgrounds working with students at either Dexter Southfield or other schools in our area. They share their knowledge and enthusiasm for the camp experience with group leaders, lifeguards, and counselors who are studying education or have worked at camps in the past, and can't wait to help your child have a wonderful summer. Our camp also gives opportunities for Junior Counselors, ages 15 and 16, to learn about working at camp from the counselors and group leaders that they are paired with so they can eventually transition into seasoned counselors at our camp. 

Our ratio is typically 1 counselor to every 5 children, though our Junior Camp has a ratio of 1:4. All staff are background checked and must provide and receive references prior to beginning their camp experience.

If you have any questions about any of our staffing policies, please reach out to Kevin McLean.

Hoping to contact a camp director? Please use the email addresses below for assistance.

• Sarah Hwang, Junior Camp
• Abby Spaeth, Day Camp
• Rory Lavin, Senior Camp
• Kristen Campopiano and Matt Droney, Basketball Camps
• Joe Delaney, Hockey Camp
• Steven Conway and Lauren Jenkins, Soccer Camp
• Morgan Lauvray, Volleyball Camp
• Rebecca Murray, Girls in Science
• Emilia Guy, SciTech Camp
• Janet PetitBon, Musical Theater Camp
• Rachel Czubryt, After Camp

Other helpful resources:

• Allie Powell and Rachel Czubryt, Camp Office
• Michaela Reale,  Behavior Specialist
• Alexa Moran, Camp Nurse
• Mike Chen, Sage Dining
• Kevin McLean, Director of Camps

We have nurses and an EMT on campus during the summer to help you with any medical concerns.

• The health office can be reached at (617) 751-3611 or campnurse@dextersouthfield.org during the summer months.  
• If your child will have medications, Epi pens, or inhalers with them at camp, please reach out to the medical team prior to their first day of camp. These items should be sent to camp in a clear, labeled Ziploc bag.
• Children with minor cuts, bruises, and scrapes requiring first aid should be taken to the health office for treatment of such injuries and may be attended to by any staff member having a First Aid certificate of greater. Notes shall be made in the log of any such treatment, and, if deemed necessary by the Camp Health Care Supervisors, Director of Summer Camps, or Camp Director, the parent of the child requiring treatment shall be notified prior to sending the camper home on the bus at the end of the day.
• Mildly ill campers shall be taken to the health office for assessment, treatment, or rest. If warranted, the child's parents will be called and, depending upon the nature of the child's complaint, approval may be sought by the Camp or given by the parent for the administration of an over-the-counter medication. Alternatively, the Camp may request that the parent, guardian, or emergency contact person pick up the camper.
• Our COVID-19 policies are based on current Massachusetts guidelines and are subject to change. 
• In accordance with the Brookline Health Department’s guidelines, please keep your child at home if he/she is not feeling well. If you are unsure if you should send your child to camp, please contact the health office.
• Please read the following notice provided to families from the Massachusetts Board of Health about Meningococcal Disease and immunization.  

Please help us keep our entire camp community safe. Should your child develop symptoms or test positive for COVID-19, please contact the medical team.